J_JTC_2019A 10/25/2019 10:14:56 AM Committee Summary PUBLICSTAFF SUMMARY OF MEETINGJOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE Date 10/25/2019 Attendance Baisley X Bridges X Tate X Titone X Singer * Todd E X = Present, E = Excused, A = Absent, * = Present after roll call Time 10:14:56 AM to 01:18:52 PM Place SCR 352 This Meeting was called to order by Representative Titone This Report was prepared by Andrea Denka Hearing Items Action Taken hHRWorks Update Committee Discussion Only hUpdate on Senate Bill 19-006 Committee Discussion Only hPresentation from OIT Committee Discussion Only hPresentation from SAS Committee Discussion Only hOverview of FY 2020-21 Budget Request Cycle Committee Discussion Only hAfternoon tour of OIT Lakewood Data Center Committee Discussion Only 10:15:06 AM Representative Titone called the meeting to order and distributed the meeting agenda (Attachment A) HRWorks Update - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/7E82B8E12B66...$File/191025 AttachB.pdf?OpenElement 191025 AttachB.pdf Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/93AC5772F38F...$File/191025 AttachA.pdf?OpenElement 191025 AttachA.pdf 10:15:48 AM Tobin Follenweider, Deputy Executive Director of the Department of Personnel and Administration (DPA), provided an update on HRWorks to the committee. Mr. Follenweider presented on the progress of HRWorks, which included new employees hired at DPA, the new three-month project plan, and how DPA will use agile methodology moving forward. Mr. Follenweider answered questions from the committee about standardizing the state's work week, the state agencies use of the current HR system, how the Colorado Digital Services program will be engaged, and data security. A copy of the presentation slides are provided in Attachment B. 10:37:34 AM Mr. Follenweider responded to questions from the committee about the committee requesting to see the HRWorks project plan, change management plan, and project budget, and what vendors are associated with this project. Update on Senate Bill 19-006 - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/2C2BABCCD44A...$File/191025 AttachC.pdf?OpenElement 191025 AttachC.pdf 10:48:56 AM Dr. Theresa Szczurek, Executive Director of the Governor's Office of Information Technology (OIT), provided an introduction to Senate Bill 19-006, Sales Tax and Use Tax Simplification System. Director Szczurek was joined at the table by: - Scott McKimmy, Senior Director at the Department of Revenue (DOR); - Debbie Thibault, IT Director for DOR at OIT; and - Jon Gottsegen, Cheif Data Officer at OIT. A copy of the presentation slides are provided in Attachment C. 11:02:53 AM Ms. Thibault provided an overview of the agenda, the goals of the new software system required by the bill, and the department collaboration for this project. Mr. Gottsegen responded to questions from the committee about GIS data collection, integrating data with local districts, election data, and data sharing challenges. Ms. Thibault continuted the presentation by giving a timeline of the project. 11:27:54 AM Mr. McKimmy responded to questions from the committee about the minimum viable product desired for this project, the project schedule, and system training. 11:31:15 AM Ms. Thibault continued the presentation by explaining the budget of this project. Mr. Gottsegen and Director Szczurek responded to questions from the committee about GIS state data. Mr. McKimmy responded to questions from the committee about coordinating with other states on similar projects and vendor solicitation. Presentation from OIT - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/6BF5775D8AD0...$File/191025 AttachE.pdf?OpenElement 191025 AttachE.pdf Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/7578E00F3280...$File/191025 AttachD.pdf?OpenElement 191025 AttachD.pdf 11:47:11 AM Director Szczurek introduced some of the current work of OIT including a status on House Bill 17-1361, Senate Bill 19-251, and the OIT playbook. A copy of the presentation slides can be found in Attachment D. 11:49:58 AM William Chumley, Chief Customer Officer at OIT, provided a summary of the implementation of recommendations that resulted from the BerryDunn studies conducted as required by House Bill 17-1361 and HB 18-1421. Mr. Chumley also provided an update related to the status of SB 19-251. 12:02:04 PM Director Szczurek continued the presentation with an overview of the FY 2019-20 OIT playbook. A copy of the playbook can be found here: mhttp://www.oit.state.co.us/about/playbook. Director Szczurek explained an OIT case study and distributed a copy of the results to the committee (Attachment E). Dr. Szczurek and Mr. Chumley responded to questions from the committee about broadband economies of scale, cost-savings, and how OIT has found success in its change management process. Presentation from SAS - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/393053F13669...$File/191025 AttachF.pdf?OpenElement 191025 AttachF.pdf 12:49:47 PM Valerie Cherry and Shaun Barry, representing SAS, presented on their perspective of Senate Bill 19-248, State Tax System Working Group, to the committee. A copy of the presentation slides are provided in Attachment F. 01:04:46 PM Mr. Barry and Ms. Cherry responded to questions from the committee about the market for tax software, data analytic software vendors, and the costs associated. Overview of FY 2020-21 Budget Request Cycle - Committee Discussion Only 01:13:00 PM Luisa Altmann, Legislative Council Staff, gave an overview of the FY 2020-21 budget request cycle to the committee. Afternoon tour of OIT Lakewood Data Center - Committee Discussion Only 01:18:52 PM The committee adjourned.