J_ECLC_2023A 10/04/2023 02:06:51 PM Committee Summary PUBLICSTAFF SUMMARY OF MEETINGJOINT COMMITTEE COMMITTEE ON EXECUTIVE COMMITTEE OF THE LEGISLATIVE COUNCIL Date 10/04/2023 Attendance Duran X Lundeen X Lynch X Rodriguez * McCluskie X Fenberg X Time 02:06:51 PM to 03:48:12 PM Place SCR 354 This Meeting was called to order by Fenberg This Report was prepared by Rachel Kurtz-Phelan Hearing Items Action Taken hSecurity (EXECUTIVE SESSION) Committee Discussion Only hDiscussion on Legislative Email Committee Discussion Only hProposed Legislative Council Rule Changes Related to the Initiative Review and Comment Process Committee Discussion Only hBilingual Options for the Voter Information Booklet Committee Discussion Only hDigital Accessibility Committee Discussion Only Security (EXECUTIVE SESSION) - Committee Discussion Only 02:07:00 PM President Fenberg reviewed the agenda for the day and explained that the committee would enter into executive session to discuss issues pertaining to cybersecurity. 02:07:59 PM Motion I move that the Executive Committee of the Legislative Council go into executive session to consider cybersecurity matters pursuant to Section 24-6-402 (3)(a)(IV), C.R.S. Moved McCluskie Seconded Duran Yes Lundeen Yes Lynch Yes Rodriguez Excused McCluskie Yes Fenberg Yes YES: 5 NO: 0 EXC: 1 ABS: 0 FINAL ACTION: PASS Discussion on Legislative Email - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2023A/commsumm.nsf/0/8AA882EADFD3...$File/Attachment A.pdf?OpenElement Attachment A.pdf 02:49:06 PM Natalie Castle, Director, and Manish Jani, Deputy Director, Legislative Council Staff, discussed the state provided email system and corresponding memorandum, which can be found as Attachment A. They reviewed portions of the memo and answered questions. 02:51:43 PM Committee discussion ensued. 02:56:11 PM The committee requested another meeting with Legislative Council Staff at a later date to continued the discussion of a new email system with regards to dates and costs. 03:04:55 PM Motion I move to move forward with a new email system that includes members and staff. Moved McCluskie Seconded Duran Yes Lundeen Yes Lynch Yes Rodriguez Yes McCluskie Yes Fenberg Yes YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS Proposed Legislative Council Rule Changes Related to the Initiative Review and Comment Process - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2023A/commsumm.nsf/0/90DE682B400D...$File/Attachment B.pdf?OpenElement Attachment B.pdf 03:05:21 PM Ed DeCecco, Director, Office of Legislative Legal Services, presented proposed changes to the Legislative Council rules related to the initiative review and comment process. The proposed changes can be found as Attachment B. 03:10:25 PM Mr. DeCecco answered questions from the committee. Bilingual Options for the Voter Information Booklet - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2023A/commsumm.nsf/0/9A0D862B1D65...$File/Attachment C.pdf?OpenElement Attachment C.pdf 03:15:29 PM Julia Jackson, Principal Research Analyst, Legislative Council Staff, briefed the committee on bilingual options for the voter information booklet, or "Blue Book." The memorandum outlining these options can be found as Attachment C. 03:20:05 PM Ms. Jackson answered questions from the committee. Digital Accessibility - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2023A/commsumm.nsf/0/F03ED2FC579F...$File/Attachment D.pdf?OpenElement Attachment D.pdf 03:31:38 PM Natalie Castle, Director, Manish Jani, Deputy Director, and Annabelle Tracy, Senior Accessibility Analyst, Legislative Council Staff, briefed the committee on digital accessibility. Ms. Tracy's presentation can be found as Attachment D. 03:38:33 PM Ms. Tracy reviewed the audit and remediation process for accommodations needed to bring digital materials into compliance with the law. 03:41:18 PM Ms. Tracy and Director Castle answered questions from the committee. 03:48:12 PM The committee adjourned.
