J_JTC_2021A 12/14/2021 09:04:26 AM Committee Summary

Ms. Radke responded to questions from the committee regarding where to find details regarding the recommendations in the report.

Ms. Radke continued with the presentation.

Ms. Radke and Mr. Devlin responded to questions from the committee regarding how audit recommendations related to information technology are categorized by department. Mr. Devlin discussed the state IT service management audit that is to be released at the Legislative Audit Committee meeting on March 8, 2022.

Tony Neal-Graves, Chief Information Officer and Executive Director for the Governor's Office of Information Technology (OIT), provided a presentation to the committee. A copy of the presentation slides can be found here: http://leg.colorado.gov/sites/default/files/images/2._oit_presentation_s...

Director Neal-Graves' presentation covered the following topics: OIT's executive leadership staff and OIT's Wildly Important Goals for FY 22.

Julia Richman, Deputy Executive Director for OIT, continued the presentation. Ms. Richman discussed the following topics: IT governance work across the state, the creation of a project management office within OIT, implementation of real-time billing, the release of an OIT service catalog, and the state's overall technical debt related to legacy technology, including an overview of OIT's R-01 operating budget request for FY 2022-23. Ms. Richman continued the presentation with a discussion of cybersecurity efforts within OIT and OIT's responses to the audit recommendations discussed previously by the Office of the State Auditor.

Michael McReynolds, Legislative Liaison for OIT, continued the presentation with an overview of OIT's FY 2022-23 budget requests and OIT's 2022 legislative agenda.

Director Neal-Graves continued the presentation with a discussion of the myColorado mobile app; the Colorado Broadband Office, including broadband funding the state is receiving from the federal government; the Colorado Digital Service; and major IT projects across state agencies.

Mr. McReynolds discussed legislation that passed during the 2021 legislative session that have an impact on OIT.

The representatives
from OIT responded to questions from the committee related to the myColorado
app, including issues faced on updates through the Google PlayStore, funding
for the app, potential kiosks at grocery stores, the services included,
security of the app, other potential future uses for the app and identity
verification.



The OIT representatives
also responded to questions related to broadband, including mapping of
broadband coverage across the state, the number of internet service providers
in the state, the acquisition of data, affordability of broadband service,
the spend on the followng three buckets: broadband infrastructure, anchor
institutions (those that provide workforce, healthcare, and education services),
and the provision of devices; the utilization of micro-trenching to lay
fiber cables; the provision of middle-mile services; and other topics related
to broadband in the state.

The representatives from OIT continued to respond to questions from the committee on the following topics:

- the state's technical debt and potential funding to address this issue, including the use of federal American Rescue Plan Act funds;

- exploring new funding and budgeting models for the state's IT;

- issues related to the state's payroll system;

- how much the state spends on IT compared to other states; and

- OIT's involvement in IT procurement.

The committee requested that a letter be sent to each agency to inquire about their IT spend.

The committee took a brief recess.

The committee reconvened.

Meredith Moon and Vanessa Reilly, representing the Governor's Office of State Planning and Budgeting (OSPB), provided a presentation to the committee on the FY 2022-23 IT Capital budget requests. A copy of the presentation slides can be found here: http://leg.colorado.gov/sites/default/files/images/5._ospb_presentation_...

Ms. Moon and Ms. Reilly responded to questions from the committee regarding the scale of OIT's current R-01 technical debt budget request. Ms. Moon discussed the potential work with OIT to develop a roadmap of prioritized projects to address the state's technical debt.

The committee took a break for lunch.

The committee reconvened.

Scott McKimmy, representing the Colorado Department of Corrections, provided a presentation to the committee on the department's FY 2022-23 IT capital budget request to modernize the department's timekeeping and scheduling systems. A copy of the presentation slides can be found here: http://leg.colorado.gov/sites/default/files/images/7._department_of_corr...

Mr. McKimmy responded to questions from the committee regarding how the department has worked with OIT on the request thus far, the recent Kronos data breach, cost and time savings that would be realized from the implementation of this solution, the estimated ongoing operating expenses for the system, vendor lock-in, how this request interacts with potential future efforts to modernize the state's payroll system, the DeCORuM project, and other technology issues with software within the department.

Pat Burns, Chief Information Officer for the Colorado State University (CSU) System, provided an overview of IT at CSU. A copy of the CSU presentation slides can be found here: http://leg.colorado.gov/sites/default/files/images/8._colorado_state_uni...

Jason Huitt, Director of Networking and Telecommunications at CSU Fort Collins, continued the presentation with a discussion of the FY 2022-23 IT Capital budget request for phase 2 of the Network Hardware Upgrade project. Mr. Huitt responded to questions from the committee regarding the requested amount, the anticipated longevity of the hardware and whether CSU has considered leasing the equipment, and the request amounts for FY 2023-24.

The committee took a brief recess.

The committee reconvened.

Several individuals representing the Community College of Aurora (CCA), including Dr. Mordecai Brownlee, President, Wendy Mench, Director of Information Technology, and Lynne Winchell, Vice President of Administration and Chief Financial Officer, provided an overview of CCA's FY 2022-23 IT Capital budget request to Improve Student Access to Technology.

The CCA representatives responded to questions from the committee regarding the institution's use of federal COVID-19 emergency relief funds and what kinds of devices are being provided to students.