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J_JTC_2020A 09/14/2020 10:08:17 AM Committee Summary

PUBLIC
STAFF SUMMARY OF MEETING
JOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE
Date 09/14/2020
Attendance
Baisley X
Bridges X
Tate E
Titone X
Todd X
Singer X
Time 10:08:17 AM to 12:58:16 PM
Place Old State Library
This Meeting was called to order by Representative Singer
This Report was prepared by Andrea Denka
Hearing Items Action Taken
Overview of Meeting Agenda Committee Discussion Only
HRWorks Project Update Committee Discussion Only
Sales and Use Tax Software System (SUTS) Presentation Committee Discussion Only
Unemployment Insurance System Update Committee Discussion Only
Agile Budgeting Presentations Committee Discussion Only
Agile Budgeting Discussion Letter to Joint Budget Committee Approved

X = Present, E = Excused, A = Absent, * = Present after roll call

Overview of Meeting Agenda - Committee Discussion Only


10:08:30 AM  
Luisa Altmann, Legislative Council Staff,
introduced the meeting agenda (Attachment A).  Ms. Altmann also provided
and distributed information about a recent Joint Budget Committee Letter
to the JTC (Attachment B) and a staff memo on the Colorado Unemployment
Insurance System (Attachment C).

All of the attachments for this hearing
can be found here:
https://leg.colorado.gov/content/jjtc2020acommagenda.



HRWorks Project Update - Committee Discussion Only


10:12:11 AM  
Kara Veitch, Executive Director of the
Department of Personnel and Administration (DPA), and Tobin Follenweider,
Deputy Executive Director of DPA, presented on the HRWorks project using
a PowerPoint presentation (Attachment D).  

Director Veitch explained the lessons
learned from the project and the plan moving forward since DPA did not
recieve funding for the project for FY2020-21.

10:21:49 AM  
Director Veitch and Deputy Director Follwnweider responded to questions from the committee.



Sales and Use Tax Software System (SUTS) Presentation - Committee Discussion Only


10:37:51 AM  

Scott McKimmy, the Governor's Office of Information Technology (OIT) Director for the Department of Reveue (DOR), presented remotely on the completion of DOR's Sales and Use Tax System (SUTS) using a PowerPoint presentation (Attachment E).  The SUTS is an online webportal where businesses can look up sales and use tax information and file and remit to all jursidictios at once.  Mr. McKimmy responded to questions from the committee.  



Unemployment Insurance System Update - Committee Discussion Only


10:59:29 AM  

Jeff Fitzgerald, Division Director of the Division of Unemployment Insurance at the Colorado Department of Labor

and Employment (CDLE), and Colleen Lynn, Director of Business Technology at CDLE
gave the committee an update on the Unemployment Insurance system.  Director Fitzgerald and Ms. Lynn also explained how CDLE built and implemented a pandemic unemployment system as a result of COVID-19.  Director Fitzgerald and Ms. Lynn responded to questions from the committee.



Agile Budgeting Presentations - Committee Discussion Only


11:21:48 AM  
Jean Billingsley, Legislative Council Staff,
presented on major technical projects, the state budget cycle, and agile
methodology using a PowerPoint presentation and distributed a handout (Attachments
F & G).  Ms. Billingsley discussed how agile methodology can be
implemented in Colorado
and how the JTC and JBC can
promote the use of agile methodology in the state budget cycle.
11:42:21 AM  
Ms. Billingsley responded to questions from the committee.
11:51:56 AM  
Kate Sneed,  OIT legislative liaison,
and Tony Neal-Graves, Interim Chief Information Officer at OIT, presented
on agile budgeting using a PowerPoint presentation (Attachment H).  Director
Neal-Graves discussed how agile methodology is being implemented throughout
the state and how OIT is promoting the use of agile by offering trainings
to state employees.
12:09:01 PM  

Director Neal-Graves and Ms. Sneed responded to questions from the committee.  Ms. Billingsley came to the table and responded to questions from the committee.  



Agile Budgeting Discussion - Letter to Joint Budget Committee Approved


12:35:27 PM  
Committee discussion ensued about agile
budgeting methodology in the state budget cycle.


12:53:03 PM
Motion Send a letter to the Joint Budget Committee outlining recommendations regarding the budget process for IT capital projects in relation to agile development methodology.
Moved Bridges
Seconded Titone
Baisley Yes
Bridges Yes
Tate Excused
Titone Yes
Todd Yes
Singer Yes
YES: 5   NO: 0   EXC: 1   ABS:  0   FINAL ACTION:  PASS
12:53:03 PM  
Ms. Altmann came to the table and discussed future meeting logistics.
12:57:18 PM  
Committee members made concluding remarks.


12:58:16 PM   The committee adjourned.