J_JTC_2019A 12/18/2019 09:07:54 AM Committee Summary PUBLICSTAFF SUMMARY OF MEETINGJOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE Date 12/18/2019 Attendance Baisley X Bridges X Tate E Titone X Singer * Todd X X = Present, E = Excused, A = Absent, * = Present after roll call Time 09:07:54 AM to 03:49:18 PM Place SCR 352 This Meeting was called to order by Senator Todd This Report was prepared by Andrea Denka Hearing Items Action Taken hOverview of Agenda and FY 2020-21 Budget Request Cycle Committee Discussion Only hPresentations from OSPB and CCHE Committee Discussion Only hAdams State, Fort Lewis, and Western Committee Discussion Only hCCCS Overview Presentation Committee Discussion Only hColorado Northwestern Community College Committee Discussion Only hCommunity College of Denver Committee Discussion Only hCommunity College of Aurora Committee Discussion Only hOtero Junior College Committee Discussion Only hTrinidad State Junior College Committee Discussion Only hLunch Break Committee Discussion Only hUniversity of Northern Colorado Committee Discussion Only hMetropolitan State University Committee Discussion Only hColorado State University - Pueblo Committee Discussion Only hColorado State University - Fort Collins Committee Discussion Only hDepartment of Natural Resources, Parks and Wildlife Committee Discussion Only Overview of Agenda and FY 2020-21 Budget Request Cycle - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/5703E369603B...$File/191218 AttachB.pdf?OpenElement 191218 AttachB.pdf Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/5F6D85D37955...$File/191218 AttachA.pdf?OpenElement 191218 AttachA.pdf 09:08:55 AM Luisa Altmann, Legislative Council Staff, gave an overview of the meeting agenda (Attachment A) and the FY 2020-21 budget request cycle. Ms. Altmann also discussed the funds available within the Capital Construction Fund and the Information Technology Capital Account (Attachment B). Presentations from OSPB and CCHE - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/08F2C855061A...$File/191218 AttachF.pdf?OpenElement 191218 AttachF.pdf Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/1F3EAFFD2659...$File/191218 AttachE.pdf?OpenElement 191218 AttachE.pdf Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/63AA1B8F683E...$File/191218 AttachC.pdf?OpenElement 191218 AttachC.pdf Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/7EB087CBB947...$File/191218 AttachD.pdf?OpenElement 191218 AttachD.pdf 09:14:29 AM Lauren Larson, State Budget Director in the Office of State Planning and Budgeting (OSPB), presented the FY 2020-21 Information Technology (IT) Capital Overview using a PowerPoint presentation (Attachment C). Ms. Larson distributed a handout to the committee (Attachment D) and discussed the funding available for IT Capital projects, the budget navigator website, and OSPB's funding priorities for this fiscal year. 09:23:27 AM Ben Henderson, Deputy Director for Budget at OSPB, provided an overview of the OSPB FY 2020-21 budget request cycle. 09:25:59 AM Mr. Henderson and Director Larson responded to questions from the committee about budget definitions, the budget navigator website, the saved funds from FY 2019-20, and how the state savings were calculated. 09:37:20 AM Tony Gherardini, Director of Operations and Cabinet Affairs in the Governor's Office, and Heather Valasquez, Governor's Office, continued the presentation and discussed the creation of the IT Steering Committee, the progress of the Colorado Digital Services (CDS) Program, and agile procurement. 09:43:55 AM Mr. Gherardini responded to questions from the committee about CDS implementation and new hires. 09:48:14 AM Lauren Gilliland, Lead Finance Anaylst at the Colorado Department of Higher Education (CDHE) and Jason Schrock, Cheif Financial Officer at CDHE, presented on the prioritization of the FY 2020-21 budget requests for institutions of higher education and the CDHE criteria used to prioritize these projects (Attachment E). 09:57:32 AM Mrs. Gilliland responded to questions from the committee about the budget request scores and distributed the CCHE FY 2020-21 budget request rankings (Attachment F). Adams State, Fort Lewis, and Western - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/71295FBDB9FD...$File/191218 AttachG.pdf?OpenElement 191218 AttachG.pdf 09:58:20 AM Dr. Tom Stritikus, President of Fort Lewis College (FLC) provided an overview of the FY 2020-21 budget request: Digital Transformation Initative submitted by Adams State University (ASU), FLC, and Western Colorado University (WCU). The three intitutions are requesting $8.9 million of Capital Construction Funds (CCF) and $90,825 in cash funds spending authority for phase one of a two-phase project to modernize the institutions' Enterprise Resource Planning and SIS systems. 10:03:05 AM Chad Robinson, WCU, Kevin Daniel, ASU, and Matthew McGlamery FLC, continued presenting the budget request to the committee using a PowerPoint presentation (Attachment G). Mr. Daniel responded to questions from the committee about vendor selection on similar projects in other states. 10:29:37 AM Mr. Daniel, Mr. Robinson, and Mr. McGlamery responded to questions from the committee about the project cost, vendor selection, the procurement process, and the institutions' collaboration for this project. Dr. Stritikus made concluding comments. CCCS Overview Presentation - Committee Discussion Only 10:46:13 AM Joe Garcia, the Chancellor of the Colorado Community College System (CCCS), gave an overview of the FY 2020-21 CCCS budget requests. Colorado Northwestern Community College - Committee Discussion Only 10:51:08 AM James Caldwell, Vice President of Business and Administration at Colorado Northwestern Community College (CNCC), and Fred Byers, IT Director at CNCC, gave an overview of CNCC's FY 2020-21 budget request: Computer and Network Upgrades. CNCC is requesting $812,172 of CCF to upgrade the existing bandwidth for all of the college's classrooms, labs, and administrative buildings. Mr. Beyers, Mr. Caldwell, and Keith Dahl, Cheif Technology Officer at CCCS, responded to questions from the committee about the timeline of replacing passive optical fibers, the wireless connection issues on campus, the current core achitecture, and contracting services for this project. Community College of Denver - Committee Discussion Only 11:12:53 AM Dr. Everette Freeman, President of the Community College of Denver (CCD), gave an overview of CCD's FY 2020-21 budget request: Classroom and Conference Room Technology. CCD is requesting $2.2 million of CCF and $144,192 in cash funds spending authority to replace, update, and standardize the technology in the college's classroooms and conference rooms. 11:20:11 AM Dr. Freeman responded to questions from the committee about joint efforts between the institutions on the Auraria campus, students leaving CCD to attend other schools, communications with private Denver technology companies, and the affordability of higher education in Colorado. Chris Arcarese, IT Director of CCD, also responded to the question about the IT connections between the institutions on the Auraria campus Community College of Aurora - Committee Discussion Only 11:32:19 AM George "Skip" Noe, Vice President of Administration and Cheif Financial Officer at the Community College of Aurora (CCA) and Sam Thomas, Director of IT at CCA, gave an overview of CCA's FY 2020-21 budget request: Improving Student Access to Technology. CCA is requesting $475,061 of CCF and $52,784 in cash funds spending authority to upgrade server hardware and wireless infrastructure on campus. Mr. Thomas responded to questions from the committee about concurrent enrollment at the institution and the public internet connection on campus. Otero Junior College - Committee Discussion Only 11:43:15 AM L. Patrick Malott, Vice President of Administrative Services at Otero Junior College (OJC), gave an overview of OJC's FY 2020-21 budget request: Technology and Communications Upgrades. OJC is requesting $597,750 of CCF and $125,000 in cash funds spending authority for the second phase of a two-phase project to replace and upgrade equipment in the college's library, computer labs, and classrooms. Trinidad State Junior College - Committee Discussion Only 11:48:42 AM Lorrie Velasquez, Vice President of Administrative Servies at Trinidad State Junior College (TSJC), and Ira Williamson, Computer Technician II at TSJC, gave an overview of TSJC's FY 2020-21 budget request: Technology Infrastrucutre. TSJC is requesting $636,846 of CCF for phase one of a two-phase project to improve TSJC's instructional and academic support activities. 11:54:57 AM Mr. Williamson and Ms. Velasquez responded to questions from the committee about the project's back-up system, collaborations with other institutions in the area, Office 365 usage in all CCCS, and prioritizations of the project. Lunch Break - Committee Discussion Only 12:03:35 PM The committee recessed for lunch. University of Northern Colorado - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/EADCD798DF2C...$File/191218 AttachH.pdf?OpenElement 191218 AttachH.pdf 02:05:01 PM The committee came back to order and Bret Naber, Chief Information Officer at the University of Northern Colorado (UNC), gave an overview of UNC's FY 2020-21 budget request: Secure Cyber Network and distributed a handout to the committee (Attachment H). UNC is requesting $1.3 million of CCF and $13,879 in cash funds spending authority to implement a new core network architecture. 02:12:12 PM Mr. Naber responded to questions from the committee about security breaches, security vulnerabilities in Colorado's higher education system, UNC's student technology fee, and the Governor's Office of Information Technology (OIT) security report. Metropolitan State University - Committee Discussion Only 02:24:18 PM Dr. Janine Davidson, President of Metropolitan State University-Denver (MSU-Denver), and Kevin Taylor, Chief Information Officer at MSU-Denver, gave an overview of MSU-Denver's FY 2020-21 budget request: IT Infrastructure. MSU-Denver is requesting $3.3 million of CCF and $370,000 in cash funds spending authority for the first phase of a two-phase project to modernize its network infrstrcuture and address deferred maintenance on current IT infrastructure. Keysha Macias, a student at MSU-Denver, spoke about her time as a student. 02:34:21 PM Mr. Taylor responded to questions to the committee about IT network failure incidents, leasing equipment, the October 23, 2019, outage on campus, bulk purchasing, and economies of scale. He also answered committee questions about Auraria campus infrastructure and shared wifi, the student technology fee, and cost-savings expected for this project. 03:00:46 PM Committee discussion ensued about Auraria campus wifi and technology collaborations. Colorado State University - Pueblo - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/8E48834C2FA3...$File/191218 AttachI.pdf?OpenElement 191218 AttachI.pdf 03:08:55 PM Karl Spiecker, Vice President for Finance and Administration at Colorado State University-Pueblo (CSU-Pueblo), and Doug Summer, Telecommunications Specialist at CSU-Pueblo, presented on CSU-Pueblo's FY 2020-21 budget request: Communications System Upgrade using a PowerPoint presentation (Attachment I). CSU-Pueblo is requesting $2.1 million of CCF to replace the campus telephone system. 03:20:47 PM Mr. Spiecker and Mr. Summer responded to questions from the committee about VoIP telephones across Colorado State University campuses. Colorado State University - Fort Collins - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/23BDC07B9322...$File/191218 AttachJ.pdf?OpenElement 191218 AttachJ.pdf 03:25:23 PM Patrick Burns, Chief Information Officer at Colorado State University- Fort Collins (CSU), provided an overview of CSU's FY 2020-21 budget request: Network Refresh and Upgrade using a PowerPoint presentataion (Attachment J). CSU is requesting $545,000 of CCF and $200,000 in cash funds spending authority for phase one of a three-phase project to to upgrade out-of-date networking hardware. 03:37:58 PM Mr. Burns responded to questions from the committee about CSU's student technology fee usage. Department of Natural Resources, Parks and Wildlife - Committee Discussion Only 03:39:42 PM Lauren Truitt, Assistant Director of Information and Education in the Department of Natural Resources (DNR) presented on DNR's FY 2020-21 budget request: Colorado Parks and Wildlife (CPW) Website Redesign. DNR is requesting $924,000 in cash funds spending authority to redesign the current CPW website and migrate it onto a new platform. 03:45:20 PM Ms. Truitt responded to questions from the committee about current website traffic, whether or not these visitors are in-state residents versus out-of-state residents, when the website was last updated, and the use of agile project management for this project. 03:49:18 PM The committee adjourned.