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J_JTC_2019A 10/25/2019 10:14:56 AM Committee Summary

PUBLIC
STAFF SUMMARY OF MEETING
JOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE
Date 10/25/2019
Attendance
Baisley X
Bridges X
Tate X
Titone X
Singer *
Todd E
X = Present, E = Excused, A = Absent, * = Present after roll call
Time 10:14:56 AM to 01:18:52 PM
Place SCR 352
This Meeting was called to order by Representative Titone
This Report was prepared by Andrea Denka
Hearing Items Action Taken
HRWorks Update Committee Discussion Only
Update on Senate Bill 19-006 Committee Discussion Only
Presentation from OIT Committee Discussion Only
Presentation from SAS Committee Discussion Only
Overview of FY 2020-21 Budget Request Cycle Committee Discussion Only
Afternoon tour of OIT Lakewood Data Center Committee Discussion Only

10:15:06 AM
Representative Titone called the meeting
to order and distributed the meeting agenda (Attachment A)



HRWorks Update - Committee Discussion Only


10:15:48 AM  
Tobin Follenweider, Deputy Executive Director
of the Department of Personnel and Administration (DPA), provided an update
on HRWorks to the committee.

Mr. Follenweider presented on the progress
of HRWorks, which included new employees hired at DPA, the new three-month
project plan, and how DPA will use agile methodology moving forward.

Mr. Follenweider answered questions from
the committee about standardizing the state's work week, the state agencies
use of the current HR system, how the Colorado Digital Services program
will be engaged, and data security.

A copy of the presentation slides are
provided in Attachment B.    

10:37:34 AM  
Mr. Follenweider responded to questions
from the committee about the committee requesting to see the HRWorks project
plan, change management plan, and project budget, and what vendors are
associated with this project.  



Update on Senate Bill 19-006 - Committee Discussion Only


10:48:56 AM  
Dr. Theresa Szczurek, Executive Director
of the Governor's Office of Information Technology (OIT), provided an introduction
to Senate Bill 19-006, Sales Tax and Use Tax Simplification System.

Director Szczurek was joined at the table
by:

- Scott McKimmy, Senior Director at the
Department of Revenue (DOR);

- Debbie Thibault, IT Director for DOR
at OIT; and

- Jon Gottsegen, Cheif Data Officer at
OIT.

A copy of the presentation slides are
provided in Attachment C.

11:02:53 AM  
Ms. Thibault provided an overview of the
agenda, the goals of the new software system required by the bill, and
the department collaboration for this project.

Mr. Gottsegen responded to questions
from the committee about GIS data collection, integrating data with local
districts, election data, and data sharing challenges.  

Ms. Thibault continuted the presentation
by giving a timeline of the project.  

11:27:54 AM  
Mr. McKimmy responded to questions from
the committee about the minimum viable product desired for this project,
the project schedule, and system training.  
11:31:15 AM  
Ms. Thibault continued the presentation
by explaining the budget of this project.

Mr. Gottsegen and Director Szczurek responded
to questions from the committee about GIS state data.  

Mr. McKimmy responded to questions from
the committee about coordinating with other states on similar projects
and vendor solicitation.  



Presentation from OIT - Committee Discussion Only


11:47:11 AM  
Director Szczurek introduced some of the
current work of OIT including a status on House Bill 17-1361, Senate Bill
19-251, and the OIT playbook.  

 A copy of the
presentation slides can be found in Attachment D.

 

11:49:58 AM  
William Chumley, Chief Customer Officer
at OIT, provided a summary of the implementation of recommendations that
resulted from the BerryDunn studies conducted as required by House Bill
17-1361 and HB 18-1421.



Mr. Chumley also provided an update related to the status of SB 19-251.
12:02:04 PM  
Director Szczurek continued the presentation
with an overview of the FY 2019-20 OIT playbook.  

A copy of the playbook can be found here:
mhttp://www.oit.state.co.us/about/playbook.

Director Szczurek explained an OIT case
study and distributed a copy of the results to the committee (Attachment
E).  

Dr. Szczurek and Mr. Chumley responded
to questions from the committee about broadband economies of scale, cost-savings,
and how OIT has found success in its change management process.  
 



Presentation from SAS - Committee Discussion Only


12:49:47 PM  
Valerie Cherry and Shaun Barry, representing
SAS, presented on their perspective of Senate Bill 19-248, State Tax System
Working Group, to the committee.

A copy of the presentation slides are
provided in Attachment F.

01:04:46 PM  
Mr. Barry and Ms. Cherry responded to questions
from the committee about the market for tax software, data analytic software
vendors, and the costs associated.  



Overview of FY 2020-21 Budget Request Cycle - Committee Discussion Only


01:13:00 PM  
Luisa Altmann, Legislative Council Staff,
gave an overview of the FY 2020-21 budget request cycle to the committee.



Afternoon tour of OIT Lakewood Data Center - Committee Discussion Only



01:18:52 PM   The committee adjourned.






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