J_JTC_2019A 03/22/2019 07:39:52 AM Committee Summary PUBLICSTAFF SUMMARY OF MEETINGJOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE Date 03/22/2019 Attendance Baisley X Bridges E Tate * Titone X Singer X Todd X Time 07:39:52 AM to 08:54:39 AM Place SCR 357 This Meeting was called to order by Senator Todd This Report was prepared by Andrea Denka Hearing Items Action Taken hOther committee business Draft Bill hPresentation from 18F: How to Modernize the Procurement Process for Major IT Projects Committee Discussion Only hPresentation from the Office of the State Auditor and BerryDunn regarding the Evaluation of the Procurement Process for Major IT Projects Committee Discussion Only hPresentation from Qualtrics Committee Discussion Only X = Present, E = Excused, A = Absent, * = Present after roll call Other committee business - Draft Bill Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/361EFD16F085...$File/190322 AttachA.pdf?OpenElement 190322 AttachA.pdf 07:40:18 AM Luisa Altmann, Legislative Council Staff, provided an overview of the meeting agenda. 07:43:01 AM Jean Billingsley, Legislative Council Staff, provided an overview of the committee process of drafting legislation. 07:47:01 AM Motion Draft committee legislation as recommended in the attached memo (Attachment A). Moved Baisley Seconded Baisley Yes Bridges Excused Tate Excused Titone Yes Singer Yes Todd Yes YES: 4 NO: 0 EXC: 2 ABS: 0 FINAL ACTION: PASS Presentation from 18F: How to Modernize the Procurement Process for Major IT Projects - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/9014A37CB212...$File/190322 AttachB.pdf?OpenElement 190322 AttachB.pdf 07:47:33 AM Waldo Jaquith, Senior Advisor and Head of State and Local Practice at 18F, gave a presentation to the committee about how to modernize the procurement process for major IT projects (Attachment B). 08:00:12 AM Robin Carnahan, Senior Innovation Specialist at 18F, presented ways to increase success rates for major IT projects. Presentation from the Office of the State Auditor and BerryDunn regarding the Evaluation of the Procurement Process for Major IT Projects - Committee Discussion Only 08:13:18 AM Matt Devlin, Deputy State Auditor at the Office of the State Auditor, and Richard Boes, BerryDunn, presented the BerryDunn evaluation of the procurement process for major IT projects, which can be found here: http://leg.colorado.gov/sites/default/files/documents/audits/1811i-it_procurement_process_evaluation_findings_-_final_report.pdf. 08:24:02 AM Mr. Devlin and Mr. Boes responded to questions from the committee. 08:24:55 AM Mr. Boes explained the evaluation of the procurement practices used for the HRWorks project. Presentation from Qualtrics - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2019A/commsumm.nsf/0/F9715006139C...$File/190322 AttachC.pdf?OpenElement 190322 AttachC.pdf 08:27:42 AM Chase Winder, Enterprise Account Representative at Qualtrics, and Dr. Chelsie Bright, Head of Public Sector Strategy at Qualtrics, presented on experience management in the modern age (Attachment C). 08:43:27 AM Ms. Carnahan and Mr. Jaquith returned to the table to respond to questions about successes found in other states and sharing costs between state agencies from the committee. 08:54:39 AM The committee adjourned.