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J_JTC_2017A 10/03/2017 07:32:34 AM Committee Summary

Final

STAFF SUMMARY OF MEETING



COMMITTEE ON JOINT TECHNOLOGY COMMITTEE

Date: 10/03/2017
ATTENDANCE
Time: 07:32 AM to 08:59 AM
Pabon
*
Tate
*
Place: SCR 352
Thurlow
X
Williams A.
X
This Meeting was called to order by
Singer
X
Senator Martinez Humenik
Martinez Humenik
X
This Report was prepared by
Katie Ruedebusch
X = Present, E = Excused, A = Absent, * = Present after roll call, R = Remote Participation
Bills Addressed: Action Taken:
Supplemental Request, Human Resource Information System

Briefing on SCORE System, Secretary of State's Office
Recommendation(s) not Approved

Witness Testimony and/or Committee Discussion Only



Senator Martinez Humenik, chair, called the meeting to order. A quorum was present.



07:32 AM -- Supplemental Request, Human Resource Information System, Governor's Office of Information Technology and the Department of Personnel and Administration



Ms. Suma Nallapati, representing the Governor's Office of Information Technology (OIT) and Ms. June Taylor, representing the Colorado Department of Personnel and Administration (DPA), came to the table to discuss the departments' emergency supplemental request for the Human Resources Information System (HRIS) project. The committee received a copy of questions asked by committee staff (Attachment A).



171003 AttachA.pdf171003 AttachA.pdf



Ms. Nallapati continued by discussing her experience with time and leave systems in the past and the context of the emergency supplemental request. Ms. Taylor added that the new contract will provide cost-savings to the state. Ms. Taylor continued by describing the specific roles of various vendors throughout the progress of the project.



07:45 AM



Mr. Bob Jaros, representing DPA, came to the table to answer a committee question regarding the contracting process and procurement process. Mr. Jaros continued by discussing the due diligence the department undertook regarding the CGI contract. Ms. Kara Veitch, representing DPA, in response to a committee question, discussed the contents of the request for proposals (RFP) issued and that the RFP included language regarding baseline integration with Kronos.







07:58 AM



In response to a committee question, Ms. Nallapati described the various roles of different modules in the time and leave system. Ms. Nallapati noted that the project has a project manager who has been involved since the early stages of the project. Ms. Nallapati stated that OIT and DPA plan to finish the project before January 2019. Mr. Jaros stated that the department did not have a complete picture of the cost of the time and leave solution until the fall of 2016 and that time and leave solutions were originally considered an option, not the main component of the project. In response to a committee question, Mr. Jaros stated that the department plan to submit an operating budget request asking for an operating budget reduction to the project.



08:14 AM



Mr. Steve Sizemore, representing Kronos, came to the table to discuss the state's contract with Kronos. Mr. Dan Clark, representing Kronos, continued by discussing Kronos integration into the project. In response to a committee question, Mr. Sizemore clarified certain numbers quoted to the state regarding Krono's cost to the state.



08:27 AM



Mr. John Manta, representing CGI, came to the table to discuss CGI's current contracts with the state. Committee discussion ensued regarding the HRIS project.



08:37 AM



Mr. Jaros returned to the table to answer a question regarding the budgetary difference quoted by Kronos and the one in the supplement request.

BILL: Supplemental Request, Human Resource Information System
TIME: 08:41:58 AM
MOVED: Singer
MOTION: Approve the emergency supplemental request from the Governor's Office of Information Technology for the HRIS project ($2,888,529 CCF). The motion failed on a vote of 2-4.
SECONDED:
VOTE
Pabon
Yes
Tate
No
Thurlow
No
Williams A.
No
Singer
Yes
Martinez Humenik
No
Final YES: 2 NO: 4 EXC: 0 ABS: 0 REMOTE PARTICIPATION: 0 FINAL ACTION: FAIL







08:46 AM -- Briefing on SCORE System, Secretary of State's Office



Ms. Suzanne Staiert and Mr. Trevor Timmons, representing the Colorado Department of State, came to the table to discuss the department's statewide voter registration system. They distributed a handout to the committee (Attachment B). Mr. Timmons noted that the department cooperates with the Department of Homeland Security (DHS) and worked with DHS closely during the last election. In addition, Mr. Timmons stated that the department does not expect to request further funding for the voting registration system. He noted that the department tries to use cash or federal funds for upgrades before asking for state funds. In response to a committee question, Mr. Timmons noted that anyone that has access to the voter registration system has to go through secure coding training and that the department hires outside entities to verify the system is secure. He also noted that the department requires multi-level login procedures for anyone with access to the system.



171003 AttachB.pdf171003 AttachB.pdf



Mr. Timmons continued, in response to a committee question, by discussing the operation of the system during elections and the actions the department is undertaking to make sure the voting system functions correctly on election day.



08:59 AM



The committee adjourned.