I_JailStandardsCommission_2023A 04/14/2023 10:07:35 AM Committee Summary PUBLICSTAFF SUMMARY OF MEETINGINTERIM COMMITTEE COLORADO JAIL STANDARDS COMMISSION Date 04/14/2023 Attendance Carl Anderson X Taj Ashaheed E Vincent Atchity X Candice Bailey E Commissioner Warren Brown X Myra Buys X Sheriff Garth Crowther E Division Chief Greg Demo X Undersheriff Sam Fief X Joy Hart X James Karbach X Denise Maes E Christina O'Neill X Janelle Orozco E Commissioner Tamara Pogue X Jack Reed X Stoney Roberts E Lindsay Saunders-Velez E Henry Solano X Joel Watts E Sheriff Allen Cooper X Meghan Baker X Time 10:07:35 AM to 12:03:09 PM Place Old State Library This Meeting was called to order by Meghan Baker This Report was prepared by Elizabeth Burger Hearing Items Action Taken hApproval of Final Standards Committee Discussion Only hOther Business Committee Discussion Only Approval of Final Standards - Committee Discussion Only 10:07:54 AM The commission began discussion on approval of subgroup 1's final standards for Reception and Release. The standards can be found here: https://app.box.com/folder/205523892670?s=j6ejexdkzdd31l3pvckleo50vzfd1t9x 10:10:47 AM Motion Adopt Subgroup 1 Final standards for Reception and Release Moved Meghan Baker Seconded Carl Anderson Taj Ashaheed Excused Vincent Atchity Candice Bailey Excused Commissioner Warren Brown Myra Buys Sheriff Garth Crowther Excused Division Chief Greg Demo Undersheriff Sam Fief Joy Hart James Karbach Denise Maes Excused Christina O'Neill Janelle Orozco Excused Commissioner Tamara Pogue Jack Reed Stoney Roberts Excused Lindsay Saunders-Velez Excused Henry Solano Joel Watts Excused Sheriff Allen Cooper Meghan Baker YES: 0 NO: 0 EXC: 8 ABS: 0 FINAL ACTION: Pass Without Objection 10:10:49 AM Subgroup 2 began discussion on the final standards for Inmate Grievances. The standards can be found here: https://coleg.box.com/s/lafwe86cnspl2x8amik7vaga93u391fx 10:12:29 AM Discussion ensued on grievance standards. The commission discussion addressed mental health and discipline, frivolous grievances, modifying language in the standards, and due process for grievances. 10:37:57 AM Motion Amend Grievance Standard page 2 at the end of "Persons Experiencing Incarceration Grievance Procedures" subsection add "It is encouraged that grievances be responded to on the merits and interpreted liberally and not rejected for technical reasons so long as they are presented in writing" Moved James Karbach Seconded Carl Anderson Taj Ashaheed Excused Vincent Atchity Candice Bailey Excused Commissioner Warren Brown Myra Buys Sheriff Garth Crowther Excused Division Chief Greg Demo Undersheriff Sam Fief Joy Hart James Karbach Denise Maes Excused Christina O'Neill Janelle Orozco Excused Commissioner Tamara Pogue Jack Reed Stoney Roberts Excused Lindsay Saunders-Velez Excused Henry Solano Joel Watts Excused Sheriff Allen Cooper Meghan Baker YES: 0 NO: 0 EXC: 8 ABS: 0 FINAL ACTION: Pass Without Objection 10:45:09 AM Motion Amend Grievances final standards anywhere it says "Detention Division Captain" to say "Detention Division Captain or designee" and "Jail Commander" to say "Jail Commander or designee". Appeals section will say "equivalent designee". Remove "authorized" in the recording grievances section. Moved James Karbach Seconded Carl Anderson Taj Ashaheed Excused Vincent Atchity Candice Bailey Excused Commissioner Warren Brown Myra Buys Sheriff Garth Crowther Excused Division Chief Greg Demo Undersheriff Sam Fief Joy Hart James Karbach Denise Maes Excused Christina O'Neill Janelle Orozco Excused Commissioner Tamara Pogue Jack Reed Stoney Roberts Excused Lindsay Saunders-Velez Excused Henry Solano Joel Watts Excused Sheriff Allen Cooper Meghan Baker YES: 0 NO: 0 EXC: 8 ABS: 0 FINAL ACTION: Pass Without Objection 10:46:33 AM Motion Amend under frivolous grievances, add "If done to intentionally abuse the process" to the end. Moved James Karbach Seconded Carl Anderson Taj Ashaheed Excused Vincent Atchity Candice Bailey Excused Commissioner Warren Brown Myra Buys Sheriff Garth Crowther Excused Division Chief Greg Demo Undersheriff Sam Fief Joy Hart James Karbach Denise Maes Excused Christina O'Neill Janelle Orozco Excused Commissioner Tamara Pogue Jack Reed Stoney Roberts Excused Lindsay Saunders-Velez Excused Henry Solano Joel Watts Excused Sheriff Allen Cooper Meghan Baker YES: 0 NO: 0 EXC: 8 ABS: 0 FINAL ACTION: Pass Without Objection 10:53:02 AM Motion Amend "Access to Grievance System" after the second paragraph to add a paragraph stating "All aspects of the grievance system, including information provided must be accessible and consistent with relevant state and federal law and effectively communicated to each individual." Additionally, add "Relevant Statutory and Legal Authority: Wolf vs. McDonald, 418 U.S. 539 (1974)" " to the end of the standard. Moved Meghan Baker Seconded Carl Anderson Taj Ashaheed Excused Vincent Atchity Candice Bailey Excused Commissioner Warren Brown Myra Buys Sheriff Garth Crowther Excused Division Chief Greg Demo Undersheriff Sam Fief Joy Hart James Karbach Denise Maes Excused Christina O'Neill Janelle Orozco Excused Commissioner Tamara Pogue Jack Reed Stoney Roberts Excused Lindsay Saunders-Velez Excused Henry Solano Joel Watts Excused Sheriff Allen Cooper Meghan Baker YES: 0 NO: 0 EXC: 8 ABS: 0 FINAL ACTION: Pass Without Objection 10:58:57 AM Commission discussion continued. 11:08:57 AM Motion Amend the "Emergency Grievances Related to Sexual Abuse" section to strike the last sentence of the first paragraph and add "The supervisor shall determine whether immediate action is reasonably necessary to protect the person experiencing incarceration and shall take that action. The jail shall respond to any emergency grievances related to sexual abuse in a matter consistent with Prison Rape Elimination Act (28 CFR 115.52).". Moved Meghan Baker Seconded Carl Anderson Taj Ashaheed Excused Vincent Atchity Candice Bailey Excused Commissioner Warren Brown Myra Buys Sheriff Garth Crowther Excused Division Chief Greg Demo Undersheriff Sam Fief Joy Hart James Karbach Denise Maes Excused Christina O'Neill Janelle Orozco Excused Commissioner Tamara Pogue Jack Reed Stoney Roberts Excused Lindsay Saunders-Velez Excused Henry Solano Joel Watts Excused Sheriff Allen Cooper Meghan Baker YES: 0 NO: 0 EXC: 8 ABS: 0 FINAL ACTION: Pass Without Objection 11:09:29 AM Motion Approve subgroup 2 final standards on grievances as amended. Moved James Karbach Seconded Carl Anderson Taj Ashaheed Excused Vincent Atchity Candice Bailey Excused Commissioner Warren Brown Myra Buys Sheriff Garth Crowther Excused Division Chief Greg Demo Undersheriff Sam Fief Joy Hart James Karbach Denise Maes Excused Christina O'Neill Janelle Orozco Excused Commissioner Tamara Pogue Jack Reed Stoney Roberts Excused Lindsay Saunders-Velez Excused Henry Solano Joel Watts Excused Sheriff Allen Cooper Meghan Baker YES: 0 NO: 0 EXC: 8 ABS: 0 FINAL ACTION: Pass Without Objection 11:09:32 AM The commission discussed the draft discipline standards. The commission decided to postpone voting to have more discussion on the discipline standards. 11:21:14 AM The commission began discussion on Subgroup 3's final standards on Sanitation. The standards can be found here: https://app.box.com/folder/205528366549?s=gwj32bde4z4ttwfao4w7bvveiw950hdm The commission began discussion. 11:25:57 AM Motion Amend the sanitation standards to strike all "inmates" and substitute "persons experiencing incarceration". Moved Commissioner Tamara Pogue Seconded Carl Anderson Taj Ashaheed Excused Vincent Atchity Candice Bailey Excused Commissioner Warren Brown Myra Buys Sheriff Garth Crowther Excused Division Chief Greg Demo Undersheriff Sam Fief Joy Hart James Karbach Denise Maes Excused Christina O'Neill Janelle Orozco Excused Commissioner Tamara Pogue Jack Reed Stoney Roberts Excused Lindsay Saunders-Velez Excused Henry Solano Joel Watts Excused Sheriff Allen Cooper Meghan Baker YES: 0 NO: 0 EXC: 8 ABS: 0 FINAL ACTION: Pass Without Objection 11:25:59 AM Commission discussion on the standards continued. 11:30:26 AM Motion Amend the hygiene standards on page one to add a bullet point after the first stating "Basic hygiene items including those required to protect personal and public health shall be provided free of charge.". Moved Meghan Baker Seconded Carl Anderson Taj Ashaheed Excused Vincent Atchity Candice Bailey Excused Commissioner Warren Brown Myra Buys Sheriff Garth Crowther Excused Division Chief Greg Demo Undersheriff Sam Fief Joy Hart James Karbach Denise Maes Excused Christina O'Neill Janelle Orozco Excused Commissioner Tamara Pogue Jack Reed Stoney Roberts Excused Lindsay Saunders-Velez Excused Henry Solano Joel Watts Excused Sheriff Allen Cooper Meghan Baker YES: 0 NO: 0 EXC: 8 ABS: 0 FINAL ACTION: Pass Without Objection 11:30:59 AM Motion Approve final standards on sanitation as amended. Moved Commissioner Tamara Pogue Seconded Carl Anderson Taj Ashaheed Excused Vincent Atchity Candice Bailey Excused Commissioner Warren Brown Myra Buys Sheriff Garth Crowther Excused Division Chief Greg Demo Undersheriff Sam Fief Joy Hart James Karbach Denise Maes Excused Christina O'Neill Janelle Orozco Excused Commissioner Tamara Pogue Jack Reed Stoney Roberts Excused Lindsay Saunders-Velez Excused Henry Solano Joel Watts Excused Sheriff Allen Cooper Meghan Baker YES: 0 NO: 0 EXC: 8 ABS: 0 FINAL ACTION: Pass Without Objection 11:31:01 AM The commission started discussion on Subgroup 4's final standards on Rights of Persons Experiencing Incarceration. Commissioner Solano addressed concerns previously raised by the commission. The commission determined that the final vote on the standards would be laid over to a future date. 11:41:07 AM The commission discussed the draft standards language regarding relevant statutory authority, legal counsel, and media contact. 11:46:26 AM Commission discussion continued. Other Business - Committee Discussion Only 11:51:21 AM Commissioner Brown gave an update on the Enforcement subgroup and how the commission might address inspection and enforcement of jail standards. 12:03:09 PM The committee adjourned.