9AFAAE94CBC0DD638725839A0057C31F Hearing Summary

Senator Cooke updated the Committee on what has happened since the Committee sent the Department of Public Health and Environment (CDPHE) a letter from the Committee requesting documents.

Representative Herod was present at 9:00 AM.

Ann Hause, Director of the Office of Legal and Regulatory Compliance for CDPHE, testified before the Committee. Ms. Hause gave an overview of CDPHE's actions regarding the initial CORA request and the letter sent by the Committee.

Senator Cooke and Ms. Hause discussed when documents were provided by CDPHE to Senator Cooke via email and also the process by which the Office of Information Technology (OIT) disables the accounts of employees who are no longer employed by CDPHE.

Representative Snyder and Ms. Hause discussed whether a CORA request by a state senator would function the same way as a litigation hold for purposes of OIT disabling a former employee's account.

Senator Gardner and Ms. Hause discussed whether CDPHE could conduct a search of emails using search terms to find documents related to a CORA request and also whether CDPHE has a policy regarding CORA requests from members of the legislature.

Representative Snyder and Ms. Hause discussed retention and deletion of employees' electronic files within the department.

Representative Herod and Ms. Hause discussed whether CDPHE should hold files for CORA requests.

Representative Weissman and Ms. Hause discussed the crossover between CORA and the retention of records policy for departing employees.

Representative Soper and Ms. Hause discussed whether there is a difference in retention of records if an employee leaves voluntarily or involuntarily.

Representative Snyder and Ms. Hause discussed what material CDPHE elected to disclose.