j_jtc_2017a_2017-09-13t10:03:26z1 Hearing Summary

Date: 09/13/2017

Location: SCR 352

10:18 AM -- Consideration of Emergency Supplemental Request, HRWorks Project, OIT



Ms. Brenda Berlin, Deputy Chief Information Officer and Chief Financial Officer, introduced the Governor's Office of Information Technology's (OIT) emergency supplement request for the HRWorks project. Ms. Berlin described the state's contract vendors Kronos and CGI and the further options evaluated by the OIT. Ms. Berlin continued by discussing why OIT originally chose to continue the Kronos timekeeping system. Committee discussion ensued regarding the request for information (RFI) and request for proposal (RFP) process for the project. Mr. Jaros answered a committee question regarding the decision making process for determining to stop work on the proposed Kronos solution.



Ms. Berlin noted that OIT has spent $7 million on Kronos to date and those funds were spent updating time and leave systems for several executive agencies. Ms. Kim Burgess, Chief Human Resources Officer, Department of Personnel and Adminstration discussed the benefits of the work done to date with Kronos and that those upgrades will be carried forward to the new CGI system.



Ms. Berlin and Mr. Jaros continued by discussing the process for and contents of the original RFP for the project. Mr. Jaros noted that some issues regarding vendor confidentiality and a potential slow down in contracting process made some specifications unable to be covered in the project's RFP. Mr. Jaros continued by answering a questions regarding the project's decision making process. Mr. Jaros discussed the governance of the project and various decisions and recommendations made by the project's leadership team. Mr. Jaros also commented on the state's negotiations with CGI. Mr. Jaros discussed the implications by not approving the emergency supplemental request.



10:50 AM



Committee discussion ensued regarding the project. Ms. Berlin noted that OIT could request the funds during the normal budget cycle, but it was determined by project leadership that the delay would lead to higher project costs. Mr. Jaros noted that the project currently has $22 million and that amount is insufficient to pay for project at this time. In response to committee questions, Mr. Jaros opined on how this project's issues could be adverted in the future. Ms. Berlin noted that vendors may raise prices to deal with added contingencies in future RFPs.



10:59 AM



Jean Billingsley, Legislative Council Staff, came to the table to answer and propose committee questions. In response to a committee question, Ms. Berlin noted that the decommissioning of the legacy systems are not included in the budget of the project.