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j_jtc_2016a_2016-06-03t10:11:00z0 Hearing Summary

Date: 06/03/2016



Final

OIT Project Dashboards and Watchlist



COMMITTEE ON JOINT TECHNOLOGY COMMITTEE


Votes: View--> Action Taken:
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10:11 AM -- OIT Project Dashboards and Watchlist



The committee was called to order. A quorum was present. Representative Tyler discussed the meeting agenda. William Chumley, Chief Customer Officer, and David McCurdy, Chief Technology Officer, both representing the Governor's Office of Information Technology (OIT), discussed the overview dashboard and watchlist for information technology (IT) projects managed by OIT. Committee members received a copy of the dashboard and watchlist, prepared by OIT (Attachments A and B). Mr. McCurdy discussed the Enterprise Wireless project. Committee discussion ensued on the status of the project.



160603 AttachA.pdf160603 AttachA.pdf160603 AttachB.pdf160603 AttachB.pdf



10:18 AM



Mr. McCurdy and Mr. Chumley discussed the status and progress of the Network Infrastructure Refresh project. Mr. McCurdy responded to a committee question regarding the schedule for the project. Committee discussion ensued on the budget and scope of the project. Mr. McCurdy discussed the status of the Backup Colorado Phase II project. Discussion ensued on OIT's process for backup testing. Committee discussion ensued on how OIT and the committee will use the project dashboard information going forward.





10:28 AM



Mr. Chumley discussed the budget of the Electronic Health Records (EHR), Division of Youth Corrections (DYC) project and a recent Request for Information regarding less costly options going forward. He also discussed the status of the DYC Wireless project. The project is scheduled to be completed this month. Mr. McCurdy also discussed the schedule status of the Trails Modernization project. Committee discussion ensued on the vendor selected to complete the project. Mr. Chumley discussed the status and schedule of the CORE Phase II project. He also discussed issues with end-of-year and end-of-month reporting.





10:34 AM



Mr. McCurdy discussed the status of the Department of Human Services (DHS) Interoperability project and its use of a related technology known as an Enterprise Service Bus. He also discussed how similar technologies were used for the Unemployment Insurance system. Committee discussion ensued on how this technology will be used in future OIT projects.





10:37 AM



Mr. Chumley discussed the status and schedule of the Medical Marijuana System Replacement project. Mr. Chumley then discussed the Human Resource Information System (HRIS) project and a recent delay to the project schedule. He also discussed a timekeeping component that is part of the project, known as Kronos. Committee discussion ensued on the difference between Kronos and HRIS, the vendor selection process for HRIS, and a new Request for Proposal (RFP) to be issued in the coming months.





10:44 AM



Committee discussion ensued on the technical requirements of the first RFP related to HRIS, issues with the project budget, and how the project will move forward. Mr. Chumley discussed the total budget for the project and expenditures to date. Committee discussion ensued on the Kronos budget component and OIT's responsibilities with the Kronos contract. Mr. McCurdy further discussed the different phases of the Kronos portion of the project and the enterprise solution goal of the project.





10:54 AM



In response to a committee question about how OIT handles process re-engineering issues with state agencies, Mr. McCurdy discussed OIT's initiative to move towards more centralized IT systems for all state agencies in order to improve business processes. Committee discussion ensued on the resistance to changing business processes. Mr. Chumley then discussed the Department of Corrections EHR project. Committee discussion ensued on the vendor's experience with similar projects.





11:02 AM



Mr. Chumley then discussed the status of the Department of Agriculture's Ag License project and DHS' E Health Records project. Mr. McCurdy discussed the CHATS Modernization project and the recent vendor selection. Next, Mr. McCurdy discussed the status of the Colorado Department of Labor and Employment's Mainframe Modernization project and recent changes to its related computer programming language. Finally, Mr. Chumley then discussed the status of the DRIVES and Collection Management System projects. Mr. Chumley responded to committee questions regarding the budget and schedule of the DYC EHR project.




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