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J_JTC_2016A 09/15/2016 10:07:00 AM Committee Summary

Final

STAFF SUMMARY OF MEETING



COMMITTEE ON JOINT TECHNOLOGY COMMITTEE

Date: 09/15/2016
ATTENDANCE
Time: 10:07 AM to 12:17 PM
Newell
X
Singer
*
Place: HCR 0107
Tate
X
Thurlow
X
This Meeting was called to order by
Martinez Humenik
*
Representative Tyler
Tyler
X
This Report was prepared by
Katie Ruedebusch
X = Present, E = Excused, A = Absent, * = Present after roll call
Bills Addressed: Action Taken:
Presentation from the Office of the State Auditor

Supplemental Budget Request for CDLE

OIT Project Watchlist

Other Business
Recommendation(s) Approved

Recommendation(s) Approved

Witness Testimony and/or Committee Discussion Only

Recommendation(s) Approved





The committee was called to order. A quorum was present.



10:07 AM -- Presentation from the Office of the State Auditor

BILL: Presentation from the Office of the State Auditor
TIME: 10:08:48 AM
MOVED: Tyler
MOTION: Convene an executive session pursuant to Section 24-6-402 (3)(a)(IV) to discuss the Confidential IT Vulnerability Assessment, Penetration Test, and Technical Security Review by the Office of the State Auditor on the Governor’s Office of Information Technology. The motion passed on a vote of 5-0.
SECONDED:
VOTE
Newell
Yes
Singer
Yes
Tate
Yes
Thurlow
Yes
Martinez Humenik
Excused
Tyler
Yes
Final YES: 5 NO: 0 EXC: 1 ABS: 0 FINAL ACTION: PASS











11:23 AM



The committee adjourned executive session and reconvened the meeting.



11:24 AM -- Supplemental Budget Request for CDLE



Mr. Paul Taurillo, representing the Colorado Department of Labor and Employment's Division of Worker's Compensation (DOWC), came to the table to discuss DOWC's supplemental request. He answered several committee questions regarding the progress of the project.

BILL: Supplemental Budget Request for CDLE
TIME: 11:33:07 AM
MOVED: Martinez Humenik
MOTION: Approve the supplemental request from the Colorado Department of Labor and Employment to extend spending authority for the project. The motion passed on a vote of 5-0.
SECONDED:
VOTE
Newell
Excused
Singer
Yes
Tate
Yes
Thurlow
Yes
Martinez Humenik
Yes
Tyler
Yes
Final YES: 5 NO: 0 EXC: 1 ABS: 0 FINAL ACTION: PASS



11:39 AM -- OIT Project Watchlist



William Chumley, the Governor's Office of Information Technology's (OIT) Chief Customer Officer, came to the table to discuss OIT's July 2016 quarterly report (Attachment A) and the August 2016 watchlist (Attachment B). He answered several questions about the Department of Youth Corrections Electronic Health Records project, the CORE project, and the HRIS project. He discussed the reevaluation of the HRIS project, the project's current budget situation, and the vendor selection process. In response to a committee question regarding the Colorado Department of Agriculture's AgLicense project, he noted that a reevaluation of the project's scope lead to the project's end date being extended. In response to a committee question, he stated that the CHATS Modernization project's remaining funding is insufficient. Finally, in response to committee questions, he stated that the Colorado Department of Personnel and Administration's (DPA) Collection System project is being managed and funded by DPA through one of its cash funds. OIT does not have a project manger for the project, so he did not provide an update to the committee.



160915 AttachA.pdf160915 AttachA.pdf160915 AttachB.pdf160915 AttachB.pdf







11:58 AM -- Other Business



Jessika Shipley, Legislative Council Staff, came to the table to discuss the zero-dollar contract proposal and distributed a handout to the committee (Attachment C).



160915 AttachC.pdf160915 AttachC.pdf



Jean Billingsley, Legislative Council Staff, continued to discuss the IT procurement task force. She explained the how the zero-dollar contract process would work in Colorado. She highlighted the possible benefits of the proposal and its drawbacks. She noted that the IT procurement task force plans to continue with stakeholder meetings and research.

BILL: Other Business
TIME: 12:14:49 PM
MOVED: Martinez Humenik
MOTION: Request that the Office of Legislative Legal Services draft a bill regarding the zero-dollar contract as presented by Legislative Council Staff. The motion passed on a vote of 5-0.
SECONDED:
VOTE
Newell
Excused
Singer
Yes
Tate
Yes
Thurlow
Yes
Martinez Humenik
Yes
Tyler
Yes
Final YES: 5 NO: 0 EXC: 1 ABS: 0 FINAL ACTION: PASS



12:17 PM



The meeting adjourned.


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