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J_JTC_2016A 01/11/2016 09:12:00 AM Committee Summary

Final

STAFF SUMMARY OF MEETING



COMMITTEE ON JOINT TECHNOLOGY COMMITTEE

Date: 01/11/2016
ATTENDANCE
Time: 09:12 AM to 11:10 AM
Martinez Humenik
X
Newell
X
Place: SCR 356
Singer
X
Tate
X
This Meeting was called to order by
Thurlow
E
Representative Tyler
Tyler
X
This Report was prepared by
Matt Becker
X = Present, E = Excused, A = Absent, * = Present after roll call
Bills Addressed: Action Taken:
Introduction of Staff

Statewide Internet Portal Authority

Office of the State Auditor

OIT Project Dashboards

Potential Legislation

Unemployment Insurance Mainframe Project
Witness Testimony and/or Committee Discussion Only

Witness Testimony and/or Committee Discussion Only

Witness Testimony and/or Committee Discussion Only

Witness Testimony and/or Committee Discussion Only

Witness Testimony and/or Committee Discussion Only

Witness Testimony and/or Committee Discussion Only





09:12 AM -- Introduction of Staff



The committee was called to order. A quorum was present. Representative Tyler discussed the role of the Joint Technology Committee (JTC) in prioritizing information technology budget requests. Jessika Shipley, Legislative Council Staff, introduced new JTC staff, Jean Billingsley and Katie Ruedebusch. Ms. Billingsley discussed her employment history as a technology consultant.



09:17 AM -- Statewide Internet Portal Authority



Jack Arrowsmith, Executive Director, Statewide Internet Portal Authority (SIPA), presented its annual report to the committee, including the charge and functions of SIPA (Attachment A). Committee members received a packet of information, including SIPA's 2015 Annual Report, prepared by SIPA (Attachment B). Mr. Arrowsmith discussed the statutory creation of SIPA, its clients, recent technology solutions, and cost savings resulting from SIPA's services. Mr. Arrowsmith also explained SIPA's partnership with Colorado Interactive. Committee discussion ensued on SIPA's history.



160111 AttachA.pdf160111 AttachA.pdf160111 AttachB.pdf160111 AttachB.pdf

















09:28 AM



Mr. Arrowsmith also discussed SIPA's engagement with citizens, its agreements with eligible governmental entities, staff, net revenue, and growth since 2006. Committee discussion ensued on fees charged for credit card transactions. Gregg Rippy, SIPA Board of Directors, explained the methodology for charging fees to allow SIPA to remain revenue neutral.



09:40 AM



In response to a committee question regarding SIPA's use of mobile applications (e.g., smartphones), Mr. Arrowsmith discussed ongoing conversations with the Governor's Office of Information Technology (OIT). Committee discussion ensued on SIPA's involvement with the procurement of certain software, such as Salesforce and Google for Government.



09:45 AM -- Office of the State Auditor



Matt Devlin, Deputy State Auditor, and Cindi Radke, Managing Legislative Auditor, came to the table to discuss the Office of the State Auditor (OSA) 2015 Annual Report and the Annual Report on the Status of Outstanding Audit Recommendations as of June 30, 2015. Committee members received copies of both reports (Attachments C and D). Ms. Radke discussed specific recommendations made by OSA to state agencies, but that have not been fully implemented. She also discussed the number of recommendations agreed to be implemented by each state agency, including those related to financial statements. She also discussed high-priority outstanding audit recommendations.



160111 AttachC.pdf160111 AttachC.pdf (to see the entire report, select CTRL Enter)



http://www.leg.state.co.us/OSA/coauditor1.nsf/UID/24BE51497B34128087257EB3004F0476/$file/2015+Annual+Report+FINAL.pdf?OpenElement



160111 AttachD.pdf160111 AttachD.pdf(to see the entire report, select CTRL Enter)



http://www.leg.state.co.us/OSA/coauditor1.nsf/All/4735187E6B48EDF087257ED0007FE8CA/$FILE/1542S%20Annual%20Report.%20Status%20of%20Outstanding%20Audit%20Recommendations,%20As%20of%20June%2030,%202015.%20Informational%20Report.%20October%202015.pdf



09:56 AM



Ms. Radke discussed audit recommendations with significant deficiencies for the Governor's Office. She also discussed two IT-specific audit recommendations that have not been fully implemented. Committee discussion ensued on OIT's plan to address the outstanding audit recommendations.



10:06 AM



In response to a committee question regarding the accountability for IT-specific recommendations, Ms. Radke discussed how OSA often requires state agencies to work with OIT on jointly implementing certain audit recommendations. Discussion ensued on the potential for collaboration between state agencies and OIT. Ms. Radke also explained that SIPA has reported that it has no outstanding performance and/or IT audit recommendations, as of June 30, 2015.





10:11 AM -- OIT Project Dashboards



David McCurdy, Chief Technology Officer, and Dannette Matthis, Deputy Chief Customer Officer, both representing OIT, came to the table to discuss status updates for OIT's current projects. Committee members received a copy of the project dashboards, prepared by OIT (Attachment E). Committee discussion ensued on information security protocols currently in place at OIT. Ms. Matthis discussed the projects currently "on watch" by OIT. Committee members also received a watch-list project summary, prepared by OIT (Attachment F).



160111 AttachE.pdf160111 AttachE.pdf160111 AttachF.pdf160111 AttachF.pdf



10:22 AM



Committee discussion ensued on the hiring of a project manager for the Division of Youth Corrections Wireless project, requirements from the federal Administration for Children and Families for the Trails Modernization project, and reporting functions within CORE.



10:31 AM



Ms. Matthis discussed a major schedule delay with the Medical Marijuana Registration System (MMRS) project. Committee discussion ensued on the remaining budget for the MMRS project, a pending vendor protest for the Department of Corrections Offender Records Management System project, and device remediation requirements and the Learning Management Software for the Department of Human Services Electronic Health Record project.



10:43 AM



Committee discussion ensued on the percentage of completion for the MMRS project. Ms. Matthis also discussed the watch-list project summary.



10:46 AM -- Potential Legislation



Michael Shea, Legislative Liaison, OIT, and Nicole Myers, Office of Legislative Legal Services, came to the table to discuss potential legislation proposed by OIT. Committee members received a summary of OIT's proposal, prepared by OIT (Attachment G). Ms. Myers discussed a potential conflict with a committee bill from the Capital Development Committee regarding six-month encumbrance deadline waivers.



160111 AttachG.pdf160111 AttachG.pdf







10:54 AM -- Unemployment Insurance Mainframe Project



Ellen Golombek, Executive Director, Colorado Department of Labor and Employment (CDLE), Suma Nallapati, Secretary of Technology, OIT, and Michael Brown, Deputy Chief Technology Officer, OIT, came to the table to discuss the department's request for the Unemployment Insurance (UI) Mainframe Migration and Modernization project. Committee members received the original budget request and a summary of the project, prepared by Legislative Council Staff (Attachments H and I). Ms. Golombek described the project and how it will migrate the Colorado Unemployment Benefits System (CUBS) and the Colorado Automated Tax System (CATS) onto a new platform. Committee discussion ensued on how this budget request relates to the Colorado Wyoming Arizona North Dakota (WyCAN) project.



160111 AttachH.pdf160111 AttachH.pdf160111 AttachI.pdf160111 AttachI.pdf



11:04 AM



Mr. Brown discussed how OIT's experience and expertise with Colorado Benefit Management System project will help inform work on the UI Mainframe Migration and Modernization project.



11:05 AM



Ms. Shipley discussed upcoming meeting dates for the committee.



11:10 AM



The committee adjourned.


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